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University of Edinburgh invites competitive tenders for the supply of a Focused Ion Beam/Scanning Electron Microscope with EDX Detector, Cryo-Stage and TEM Cryo Transfer. Bidders must self-certify their adherence to selection and ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Contact person: John Kenmure
E-mail:
NUTS code: UKM75

Internet address(es):

Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cryo-Focused Ion Beam/Scanning Electron Microscope with EDX/EBSD Detectors.

Reference number: EC0781
II.1.2)Main CPV code
38512100
II.1.3)Type of contract
Supplies
II.1.4)Short description:

University of Edinburgh invites competitive tenders for the supply of a Focused Ion Beam/Scanning Electron Microscope with EDX Detector, Cryo-Stage and TEM Cryo Transfer.

Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.

II.1.5)Estimated total value
Value excluding VAT: 1 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots only
II.2)Description
II.2.1)Title:

FIB-SEM Microscope

Lot No: 1
II.2.2)Additional CPV code(s)
38512100
38511100
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Edinburgh, Scotland, United Kingdom.

II.2.4)Description of the procurement:

This procurement is for supply, installation, initial training and technical services in relation to a cryogenic Dual-Beam Focused Ion Beam Scanning Electron microscope (cryo-FIB-SEM).

We intend to procure this equipment in order to establish a multi-user facility focused on the 3D imaging of soft materials, hard materials, soft-hard composites and complex fluids in their native (wet) state. This system will be used by researchers across physics, chemistry and engineering to image and characterise a diverse array of materials, including traditional soft materials (e.g. colloidal suspensions, emulsions, surfactants and polymers), biological systems, hard materials (e.g. diamond anvil cells) and soft/hard composites (e.g. organic-inorganic composites and ice-rubbed interfaces). Cryo-preparation facilities will be used to manipulate and fracture frozen specimens in order to expose internal interfaces and coat specimens to enable high-resolution imaging. Additional detectors will enable elemental analysis (EDX) and crystallographic orientation (EBSD), enhancing our abilities to characterise the composition and interfacial properties of complex, multi-component materials.

The microscope will be capable of imaging both conductive and non-conductive specimens. Using the FIB, one will also be able to cut a thin lamella from a specimen and transfer it to a transmission electron microscope (TEM)/cryoTEM grid using a pair of micromanipulators for high-resolution TEM/cryoTEM analysis (atomic resolution). The high-resolution TEM mentioned here is an existing piece of equipment and not part of this tender.

The microscope will be equipped with a cryo-stage that will enable the observation of frozen specimens at -170 °C or lower. This will allow the study of naturally hydrated specimens such as supramolecular assemblies of polymers, biological materials such as cells and tissues, emulsions and organic-inorganic composite materials in their native, hydrated state. The cryo-FIB-SEM will be used to slice the specimens in situ to reveal the internal structures and interfaces of an opaque, hydrated soft material, which is not possible with a conventional FIB-SEM. A cryo-preparation chamber will be used to freeze-fracture, freeze-etch and sputter-coat samples for cryo-FIB-SEM.

This procurement is divided into Four Lots.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract period is initially for 12 months with the option to extend for 4 years to cover warranty.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

1)scanning-transmission electron microscopy (STEM) detector.

2)Freezing system (i.e. High-pressure freezer or nitrogen slusher) for the freezing of samples for cryo-FIB-SEM.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Cryogenic Equipment

Lot No: 3
II.2.2)Additional CPV code(s)
33165000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Edinburgh, Scotland, United Kingdom.

II.2.4)Description of the procurement:

As per Lot 1.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract period is initially for 12 months with the option to extend for 4 years to cover warranty.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

As per Lot 1.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to inregulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Energy Dispersive X-ray spectroscopy (EDX) detector

Lot No: 2
II.2.2)Additional CPV code(s)
33114000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Edinburgh, Scotland, United Kingdom.

II.2.4)Description of the procurement:

As per Lot 1.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

As per Lot 1.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

As per Lot 1.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Electron BackScatter Diffraction (EBSD) system

Lot No: 4
II.2.2)Additional CPV code(s)
38530000
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Edinburgh, Scotland, United Kingdom.

II.2.4)Description of the procurement:

As per Lot 1.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contract period is initially for 12 months with the option to extend for 4 years to cover warranty.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

As per Lot 1.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to inregulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

ESPD 4A.1 Statement

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established (as described in Schedule 5 of the Public Contracts(Scotland) Regulations 2015).

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD 4B.1.1 Statement

Bidders will be required to have a minimum ‘general’ yearly turnover of 2,600,000 GBP for the last 3 years.

ESPD 4B.3 Statement

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

ESPD 4B.5.1 and 4B.5.2 Statement

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Professional Indemnity Insurance = 2 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

ESPD 4B.6 Statement

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and to confirm that they have available their 2 most recent sets of annual audited accounts including profit and loss information, which will be requested at a later stage.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD 4C.1.2 Statement

Bidders will be required to provide 3 examples from the previous 5 years that demonstrate that they have the relevant experience to deliver the goods and services as described in part II.2.4 of the OJEU Contract Notice.These examples must be of comparable value and complexity to the current requirement Responses should be clearly labelled and provided in a single document attached to the response box in PCS-T. Responses should contain the following information for each example:

Project Value.

Dates.

Client contact information.

Description of project.

Client testimonials if available.

Colour photographs if available.

Note: If you are unable to provide examples please explain why.

Minimum level(s) of standards possibly required:

ESPD 4D.1 1st Statement Quality Management.

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

ESPD 4D1.1 1st Statement Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level.The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 11/09/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This procurement includes additional procurement-specific minimum requirements which are detailed in the Concluding Statements box of the Qualification Envelope in PCS-T.

Note: Bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first 3 sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.

Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_8704 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

The buyer is using PCS-Tender to conduct this ITT exercise.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_8704. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:507128).

VI.4)Procedures for review
VI.4.1)Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508

Internet address:http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2017