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Provision of an Events Management Service including Christmas Lights Switch on Events.

Contract award notice

Results of the procurement procedure


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
South Lanarkshire Council
Council Headquarters, Almada Street
United Kingdom
Telephone: +44 1698454147
NUTS code: UKM95

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Provision of Events Management Services (incl. Christmas Lights Switch on Events).

Reference number: SLC/PS/FINCOR/16/175
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Provision of an Events Management Service including Christmas Lights Switch on Events.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 247 500.00 GBP
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM95
Main site or place of performance:

South Lanarkshire Council.

II.2.4)Description of the procurement:

South Lanarkshire Council (the Council) wish to appoint a suitably experienced organisation to provide an events management service including the production, delivery and management of the Council's programme of staged Christmas celebrations.


The six Christmas Lights Switch On Events 2017 will be held in the following towns on the dates as noted below:

- Lanark - Saturday 18.11.2017

- East Kilbride Village - Sunday 19.11.2017

- Carluke - Friday 24.11.2017

- Hamilton - Saturday 25.11.2017

- Rutherglen - Saturday 2.12.2017

- Cambuslang - Sunday 3.12. 2017


The funding available for each Event is 7 500 GBP, with the exception of Hamilton which is set at 12 000 GBP (49 500 GBP per annum in total) with all costs for the provision of the events to be included in this sum.

The full requirements for the 2017 Christmas events are detailed within the tender documents. Future requirements will be discussed directly with the successful bidder.

Events are guaranteed for year 1 of the contract only and thereafter will be subject to budget availability.

The contract period will be 3 years with the option to extend for up to 2 years.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 95
Price - Weighting: 5
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 081-156537
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: SLC/PS/FINCOR/16/175
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
V.2.2)Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Zap! Entertainment
14 Bryson Place, Larbert
United Kingdom
Telephone: +44 8455191220
Fax: +44 8455191221
NUTS code: UKM95
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 247 500.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A - 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

Declarations and Certificates

In an open tendering procedure, prior to any award being made, the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

ESPD Question 2D.1 Prompt Payment Certificate

Declaration Section Form of Tender

ESPD Question 3D.11 Non-Collusion Certificate

ESPD Question 4C.6 Goods Vehicle Operator's Licence Declaration

ESPD Question 4B.5.1 Insurance Certificates

ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration

ESPD Question 4D.1 Health and Safety Questionnaire

In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.

(SC Ref:508079).

VI.4)Procedures for review
VI.4.1)Review body
South Lanarkshire Council
Council Headquarters, Almada Street
United Kingdom
Telephone: +44 01698454147

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: