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Multilot framework to include PCB Layout and Production, Optical Design and Manufacture, Firm and software development, System and Mechanical Prototyping.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508
E-mail:
NUTS code: UKM75

Internet address(es):

Main address: http://www.ed.ac.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

LRDC Engineers Framework, MultiLot Framework.

Reference number: EC0766
II.1.2)Main CPV code
71330000
II.1.3)Type of contract
Services
II.1.4)Short description:

Multilot framework to include PCB Layout and Production, Optical Design and Manufacture, Firm and software development, System and Mechanical Prototyping.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

PCB Layout

Lot No: 1
II.2.2)Additional CPV code(s)
31220000
31712110
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

Lot 1 PCB Layout

We would require that PCB designs are created from circuit schematics. The circuit schematics might be of high speed/high bandwidth photodetectors, digital interconnects between microprocessors/ADCs/DACs/FPGAs etc., low noise power supplies, high linearity/high bandwidth LED/LASER driver circuits etc. The expertise required would be that of high speed, high bandwidth design focused on signal integrity. We are looking for designs that can support SNR levels of 30+ dB.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be a option to extend each Lot by 1 x 12 month periods.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 1 PCB Layout

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The 5 highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

PCB Production

Lot No: 2
II.2.2)Additional CPV code(s)
31681300
72244000
31712310
31712320
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

The PCB layouts referred to in Lot 1 would be manufactured and (less often) populated. We are looking for quality over quantity, as well as capability for rigid and flexible PCBs ideally, with focus on rigid ones. We would be manufacturing small number of prototypes for each design, but potentially a medium volume of different prototypes every month.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be a option to extend on a per lot basis by 1 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 2 PCB Production

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The five highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Optical Component Design and Manufacture

Lot No: 3
II.2.2)Additional CPV code(s)
38636000
38600000
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

Lot 3: Optical Component Design and Manufacture

We are looking for subsystem delivery. What that means is multi-component optical systems that achieve given parameters. Preferably delivered in a custom mounting solution that works for our particular use.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend on a per lot basis by 1 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 3: Optical Component Design and Manufacture

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The five highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Engineering Resources for Firmware/Software Development

Lot No: 4
II.2.2)Additional CPV code(s)
72222300
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

Lot 4: Engineering Resources for Firmware/Software Development

We are looking to have ad-hoc use of engineers to work on projects as required. In particular we are looking for analogue designers, opto-electronic engineers, firmware engineers and software engineers. The analogue designers would have to be experienced in low noise circuits, high bandwidth circuits, and/or digital signal processing platforms. The opto-electronic engineers would be experienced in high speed optical detectors, high sensitivity optical detectors, and low noise optical detectors. The firmware engineers would be experienced in signal processing communication applications, low level driver/interface support for Ethernet, USB etc. The software engineers would also preferably have experience in communications, and be able to build the upper layers of the communication stack for use with LiFi. On occasion we might need software engineers specialized in developing applications for mobile platforms i.e. iOS, Android etc.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend on a per lot basis by 1 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 4: Engineering Resources for Firmware/Software Development

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The five highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Firmware/Software Development

Lot No: 5
II.2.2)Additional CPV code(s)
48983000
72212213
72212219
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

Lot 5: Firmware/Software Development

Firmware and software would need to be developed to support our platform development. As part of that higher layers of the communication protocol stack would need be implemented/adapted for use with lower PHY and MAC layers developed internally. Device drivers to enable support of our developed platforms on a variety of OSs would need implemented as well. Application specific software would also be required in order to enable demonstrator functionality as well.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend on a per lot basis by 1 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 5: Firmware/Software Development

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The five highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

LiFi System Prototyping

Lot No: 6
II.2.2)Additional CPV code(s)
48621000
48810000
72212781
72222200
72244000
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

Lot 6: LiFi System Prototyping

Complete LiFi system prototyping based on a defined system architecture and performance specification might be required. Capability spanning all other lots would be required in order to deliver satisfactory results.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend on a per lot basis by 1 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 6: LiFi System Prototyping

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The five highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description
II.2.1)Title:

Mechanical Prototyping

Lot No: 7
II.2.2)Additional CPV code(s)
31720000
71334000
71333000
38600000
38636000
72244000
II.2.3)Place of performance
NUTS code: UKM75
II.2.4)Description of the procurement:

Lot 7: Mechanical Prototyping

Mechanical design and manufacturing work will be required for enclosure design, as well as optics mounting apparatus. The work will span system design, 3D printing, as well as precision (order of 0.1 mm accuracy, which should be relatively straightforward) component manufacturing. We would require waterproof enclosures as well as weatherproof ones in addition to more traditional ones.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend on a per lot basis by 1 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Lot 7: Mechanical Prototyping

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2-stage process:

Stage 1 - Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must:

a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (‘Minimum level(s) of standards possibly required’) of this Notice and are the same for all lots.

b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The five highest scoring bidders will be invited to submit a tender.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

4C.1.2 Experience (50 percent)

4C.3 Technical Facilities (38 percent)

4C.4 Info Only

4C.5 Info Only

4C.7 Environmental Management (6 percent)

4C.9 Plant (6 percent)

4C.10 Info Only.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Not Applicable to this Procurement.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Minimum Financial and Insurance requirements are detailed in the ESPD referenced:

Applicable to all lots

4B2.1 and 4B5.1.

Minimum level(s) of standards possibly required:

ESPD 4B.2.1 Statement

Bidders will be required to have a minimum yearly turnover greater than 2 x the estimated annual value of the relevant LOT for the last three years in the business area covered by the framework.

ESPD 4B.5 Statement

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers Liability Cover (Compulsory) 10 000 000 GBP

Public Liability Cover (not required)

Professional Indemnity: 1 000 000 GBP

Product Liability: 5 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

ESPD 4C.1.2 Statement

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Please provide a statement relevant to the applicable Lot to include previously completed relevant projects as well as relevant accreditations and expertise of staff members.

Your response MUST NOT exceed 2 sides of A4

Weighting 50 %

ESPD 4C.3 Statement

Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Relevant to the Lot you are bidding for. Please Provide relevant experience using past project references and examples

Your response should not be Greater than 2 sides of A4 and can

Weighting 38 %

ESPD 4C.4 Statement

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Info Only

ESPD 4C.5 Statement

Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities if invited to tender and where necessary on the means of study and research facilities available to it and on the quality control measures employed.

Info Only

ESPD 4C.7 Statement

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

Suppliers should indicate the work they are doing to minimise environmental impact in relation to use of conflict minerals and where they have a reuse and recycling policy in place relevant to the LOT applicable. Please reference the relevant university Policies and strategies located in the Specifications Folder

Your response should not exceed 2 sides of A4

Weighting 6 %

ESPD 4C.9 Statement

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice. Please provide your statement relevant to applicable Lot. Your response should not exceed 2 Sides of A4

Weighting 6 %

ESPD 4C.10 Statement

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

For Info only.

Minimum level(s) of standards possibly required:

ESPD 4D.1 1st Statement Quality Management

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)

ESPD 4D.1.1 1st Statement

If the bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

ESPD 4D.2 Statement

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

4D.2.1 If not, please explain why and specify which other means of proof concerning the environmental management systems or standards can be provided: ESPD 4D.2.1 Statement

If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please see the Specifications Folder for some further contractual expectation information.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 04/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: For each lot, bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request information from relevant parties upon whom the main bidder will not rely to meet the selection criteria.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 8695. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:507689).

VI.4)Procedures for review
VI.4.1)Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316502508

Internet address:http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
11/08/2017