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This is a Contract Award Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Highlands and Islands Enterprise
313
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
United Kingdom
Telephone: +44 1463245245
E-mail:
NUTS code: UKM6

Internet address(es):

Main address: http://www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

I.1)Name and addresses
The Crofting Commission
Great Glen House, Leachkin Road
Inverness
IV3 8NW
United Kingdom
Telephone: +44 1463663473
E-mail:
NUTS code: UKM6

Internet address(es):

Main address: www.crofting.scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16344

I.1)Name and addresses
University of the Highlands and Islands
12b Ness Walk
Inverness
IV3 5SQ
United Kingdom
Telephone: +44 1463279000
E-mail:
Fax: +44 1463279001
NUTS code: UKM62

Internet address(es):

Main address: http://www.uhi.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101

I.2)Joint procurement
The contract involves joint procurement
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Off-site Records Storage and Retrieval Services.

II.1.2)Main CPV code
79996100
II.1.3)Type of contract
Services
II.1.4)Short description:

This is a Contract Award Notice and as such the procurement process is complete. It is expected that these services will be required from August 2017 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

The 3 year budget currently available to deliver this service is between 180 000 GBP and 240 000 GBP (excluding VAT).

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 193 713.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79996100
79995100
79999100
63121000
II.2.3)Place of performance
NUTS code: UKM6
II.2.4)Description of the procurement:

HIE requires a suitably qualified and experienced supplier to provide an off-site records storage and retrieval function. This is a collaborative framework with the Crofting Commission and the University of the Highlands and Islands.

The value in II.1.7) is the estimated value including all extensions.

II.2.5)Award criteria
Quality criterion - Name: Storage methods / Weighting: 20 %
Quality criterion - Name: Delivery/retrieval/uplift methods / Weighting: 15 %
Quality criterion - Name: Disposal methods / Weighting: 15 %
Quality criterion - Name: Quality/environmental management / Weighting: 10 %
Quality criterion - Name: Management and delivery team / Weighting: 10 %
Quality criterion - Name: Fair work practices / Weighting: 5 %
Quality criterion - Name: Risks and challenges / Weighting: 5 %
Price - Weighting: 20 %
II.2.11)Information about options
Options: yes
Description of options:

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lots have not been used since this would make the execution of the contract excessively technically difficult.

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 095-186958
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
10/08/2017
V.2.2)Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
FileVault
Unit 1, Inverbreakie Ind. Est.
Invergordon
IV18 0QG
United Kingdom
Telephone: +44 8458945130
NUTS code: UKM6
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 193 713.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Where relevant, bidders are required to provide information relating to consortia (Q2C1 of ESPD) and/or sub-contractors with the relevant supporting ESPD documentation being submitted.

In order to participate, bidders should register, for free, on the Public Contracts Scotland (PCS) website (www.publiccontractsscotland.gov.uk), and record their interest in this contract and download and complete all relevant documentation.

Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Hard copy responses will not be accepted.

PCS also gives suppliers access to an on-line Question and Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

This Framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework as and when required.

The Framework will also be available for call-off by any HIE subsidiary organisation and/or associated company,subject to case-by-case prior approval by HIE.

Question scoring methodology for Award criteria is:

0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4- Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

(SC Ref: 507987).

VI.4)Procedures for review
VI.4.1)Review body
Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
Inverness
IV2 5NA
United Kingdom
Telephone: +44 1463245245
E-mail:

Internet address:http://www.hie.co.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/08/2017