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Historic Environment Scotland (HES) needs to relet the contract to operate a Passenger/Cargo ferry service to Inchcolm Island. The service will also encompass grounds maintenance on the Island.

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
United Kingdom
Telephone: +44 1316688866
Fax: +44 1316688877
NUTS code: UKM75

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)Main activity
Other activity: built heritage, collections and tourism

Section II: Object

II.1)Scope of the procurement

Inchcolm Island Ferry & Grounds Maintenance Services.

Reference number: HES/C/3887
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

Historic Environment Scotland (HES) needs to relet the contract to operate a Passenger/Cargo ferry service to Inchcolm Island. The service will also encompass grounds maintenance on the Island.

II.1.5)Estimated total value
Value excluding VAT: 180 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Inchcolm Island.

II.2.4)Description of the procurement:

Historic Environment Scotland (HES) needs to relet the contract to operate a Passenger/Cargo ferry service to Inchcolm Island. The service will also encompass grounds maintenance on the Island.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality Criterion / Weighting: 60
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 180 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend after initial 24 months for up to a further 24 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

4C.1.2 - Relevant Experience. Bidders will be required to provide up to 3 examples that demonstrates they have experience of delivering high quality signage and interpretive graphics for heritage sites across multiple locations. These are to be supported by visual evidence.

4D.1- Quality Management & H&S Procedures. Provide information that demonstrates:

The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.

Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.

Documented procedures for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates and frequency for all RIDDOR reportable events for at least the last 3 years. It must demonstrate a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement.

4.D.2 - The bidder should demonstrate.

a. Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder's organisation's environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

b. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.).

c. Documented arrangements for ensuring that any suppliers the bidder engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier's environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the bidder's supply chain.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 19/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

6-9 months prior to completion of contract.

VI.2)Information about electronic workflows
VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:508326)

Download the ESPD document here:

VI.4)Procedures for review
VI.4.1)Review body
Historic Environment Scotland
Longmore House, Salisbury Place
United Kingdom
Telephone: +44 1316688866
Fax: +44 1316688877

Internet address:

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: