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Scottish Enterprise (SE) is Scotland's main economic development agency. This tender will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Scottish Enterprise c/o Colliers International
Level 6, 2 West Regent Street
Glasgow
G2 1RW
United Kingdom
Telephone: +44 1412261000
E-mail:
NUTS code: UKM

Internet address(es):

Main address: www.colliers.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17863

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local agency/office
I.5)Main activity
Economic and financial affairs

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Scottish Enterprise - Landscape Maintenance Service.

II.1.2)Main CPV code
71421000
II.1.3)Type of contract
Services
II.1.4)Short description:

Scottish Enterprise (SE) is Scotland's main economic development agency.

This tender will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio of development Affected Properties across Scotland on behalf of SE.

The contract has two Lots - Lot 1 (East Sites) and Lot 2 (West Sites) and bidders may tender for 1 or both Lots. SE anticipate that the contract will commence in November 2017 and have a duration of 3 years. SE will however retain the option of extending the contract by a further 1 year at its sole discretion.

Further details can be found elsewhere in this contract notice and within the ITT documentation.

II.1.5)Estimated total value
Value excluding VAT: 1 990 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Scottish Enterprise - Landscape Maintenance Service (Lot 1 - East)

Lot No: 1
II.2.2)Additional CPV code(s)
71421000
II.2.3)Place of performance
NUTS code: UKM
II.2.4)Description of the procurement:

This tender process will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio of development Affected Properties across Scotland on behalf of Scottish Enterprise (SE).

The range of services to undertaken include but are not necessarily limited to: amenity grass cutting; rough grass cutting; strimming path and road edges; weed control; hedge trimming; shrub pruning and weed control; arboricultural services (tree thinning/felling); maintenance of SUDS elements; cleaning of hardstanding areas (sweeping, leaf clearance, gully cleaning, etc); litter picking.

There will also be a requirement for task orders to implement small landscape and civil engineering services as required.

Additional ad hoc services may also be required at certain Affected Properties throughout the term of this contract and may include, but are not necessarily limited to: repairs to fences; removal of fly tipped rubbish; fitting of replacement padlocks; felling or pruning of trees at property boundaries; and treatment of non-native invasive plant species.

The full scope of services to be provided can be found within the ITT documentation.

The contract will be divided into two Lots - Lot 1 (East Sites) and Lot 2 (West Sites) and bidders may tender for one or both Lots. Each Lot will be evaluated separately.

The portfolio of Affected Properties held by SE comprises a mix of: undeveloped or underdeveloped properties; occupied industrial developments; occupied warehousing developments; and occupied offices and technology developments.

Details of the current Affected Properties within each Lot can be found within the ITT documentation.

SE anticipate that the contract will commence in November 2017 and have a duration of 3 years. SE will however retain the option of extending the contract by a further 1 year at its sole discretion.

Scottish Enterprise estimate the value of the commission for both Lots 1 and 2 over the maximum of four years to be between GBP 1 757 000 and GBP 1 990 000 (excluding VAT). Individually SE estimate the value of Lot 1 to be between GBP 607 000 and GBP 690 000 (excluding VAT); and Lot 2 to be between GBP 1 150 000 and GBP 1 300 000 (excluding VAT).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Proposed Service Plan Requirements / Weighting: 35
Quality criterion - Name: Proposed Resources / Weighting: 30
Quality criterion - Name: Project Challenges and Risks / Weighting: 15
Quality criterion - Name: Proposed e-Log System / Weighting: 15
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 690 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Scottish Enterprise - Landscape Maintenance Service (Lot 2 - West)

Lot No: 2
II.2.2)Additional CPV code(s)
71421000
II.2.3)Place of performance
NUTS code: UKM
II.2.4)Description of the procurement:

This tender process will establish a contract to provide landscape maintenance operations on a regular basis through the growing season and winter months to a portfolio of development Affected Properties across Scotland on behalf of Scottish Enterprise (SE).

The range of services to undertaken include but are not necessarily limited to: amenity grass cutting; rough grass cutting; strimming path and road edges; weed control; hedge trimming; shrub pruning and weed control; arboricultural services (tree thinning/felling); maintenance of SUDS elements; cleaning of hardstanding areas (sweeping, leaf clearance, gully cleaning, etc); litter picking.

There will also be a requirement for task orders to implement small landscape and civil engineering services as required.

Additional ad hoc services may also be required at certain Affected Properties throughout the term of this contract and may include, but are not necessarily limited to: repairs to fences; removal of fly tipped rubbish; fitting of replacement padlocks; felling or pruning of trees at property boundaries; and treatment of non-native invasive plant species.

The full scope of services to be provided can be found within the ITT documentation.

The contract will be divided into two Lots - Lot 1 (East Sites) and Lot 2 (West Sites) and bidders may tender for one or both Lots. Each Lot will be evaluated separately.

The portfolio of Affected Properties held by SE comprises a mix of: undeveloped or underdeveloped properties; occupied industrial developments; occupied warehousing developments; and occupied offices and technology developments.

Details of the current Affected Properties within each Lot can be found within the ITT documentation.

SE anticipate that the contract will commence in November 2017 and have a duration of 3 years. SE will however retain the option of extending the contract by a further 1 year at its sole discretion.

Scottish Enterprise estimate the value of the commission for both Lots 1 and 2 over the maximum of four years to be between GBP 1 757 000 and GBP 1 990 000 (excluding VAT). Individually SE estimate the value of Lot 1 to be between GBP 607 000 and GBP 690 000 (excluding VAT); and Lot 2 to be between GBP 1 150 000 and GBP 1 300 000 (excluding VAT).

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Proposed Service Plan Requirements / Weighting: 35
Quality criterion - Name: Proposed Resources / Weighting: 30
Quality criterion - Name: Project Challenges and Risks / Weighting: 15
Quality criterion - Name: Proposed e-Log System / Weighting: 15
Quality criterion - Name: Fair Working Practices / Weighting: 5
Price - Weighting: 40
II.2.6)Estimated value
Value excluding VAT: 1 300 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

Scottish Enterprise may extend the contract by a further 12 months at its sole discretion.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Statement for 4B.1.2 - If bidding for both Lots, bidders will be required to have an average yearly turnover of a minimum of GBP 995 000 for the last 2 years. If only bidding for Lot 1, bidders will be required to have an average yearly turnover of a minimum of GBP 345 000 for the last 2 years. If only bidding for Lot 2, bidders will be required to have an average yearly turnover of a minimum of GBP 650 000 for the last 2 years.

Statement for 4B.3 - Where turnover information is not available for the period requested, the bidder will be required to state the date which they were set up or started trading.

Statement for 4B.4 - Bidders will be required to state the value(s) for the following financial ratio(s): Liquidity Ratio, greater than or equal to 0.80.

Statement for 4B.5.1 - Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, the appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise.

Employer's (Compulsory) Liability Insurance - GBP 10 000 000

Public Liability Insurance

Professional Indemnity Insurance.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Statement for 4C.1.2 - Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice. These will be evaluated on a PASS/FAIL basis. Pass equals providing 2 examples detailing relevant experience to deliver the service. Fail equals failure to provide 2 examples detailing relevant experience to deliver the service. Bidders can submit examples in a separate document to allow room to provide details of the service provided.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Please see ITT documentation.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 22/09/2017
Local time: 11:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 22/09/2017
Local time: 11:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Scottish Enterprise publishes an annual forward plan of anticipated procurement activity. The recurrence of this contract is envisaged as being included within the plan for 2020/21.

VI.2)Information about electronic workflows
VI.3)Additional information:

Dates and other information contained in this notice are communicated as being indicative only and may be subject to change. The contracting authority does not bind itself to accept the lowest or any offer. The contracting authority reserves the right to accept part of one or more offers. The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract. Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract. Bidders may be required to attend for interview. Any contract awarded will be subject to the law of Scotland. The contracting authority reserves the right to source the services through existing framework agreements. The contracting authority reserves the right to assign all or part of any contracts resulting from the process.

Statement for 2A.17 - Form of Participation (Notably as part of a group, consortium, joint venture or similar). Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.

Statement for 2D.1.2 - If the bidder proposes to subcontract any part(s) of the service, they should arrange for a separate ESPD response from each potential subcontractor (only Part II, Sections A and B, and Part III need to be completed for potential subcontractors however).

Statement for 4D.1, 4D.1.1 and 4D.1.2 - Bidders should address the quality assurance part of this question by confirming whether they will be able to produce certificates drawn up by independent bodies (e.g. ISO 9001 certification) attesting that the bidder complies with the required quality assurance standards. The part of the question relating to disabled persons is not relevant on this occasion.

Statement for 4D.2, 4D.2.1 and 4D.2.2 - Bidders should address this question by confirming whether they will be able to produce certificates drawn up by independent bodies (e.g. ISO 14001 certification) attesting that the bidder complies with the required quality assurance standards.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=502056.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:502056)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=502056

VI.4)Procedures for review
VI.4.1)Review body
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
United Kingdom
Telephone: +44 8456078787

Internet address:https://www.scottish-enterprise.com/

VI.4.2)Body responsible for mediation procedures
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
United Kingdom
Telephone: +44 8456078787

Internet address:http://www.scottish-enterprise.com/

VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In the first instance, bidders with any concerns should contact the Head of Procurement & Facilities Management - Philip Martin - .

VI.4.4)Service from which information about the review procedure may be obtained
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
United Kingdom
Telephone: +44 8456078787

Internet address:http://www.scottish-enterprise.com/

VI.5)Date of dispatch of this notice:
17/08/2017