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Supply, maintain and repair on an as required basis a variety of electronic and vehicle activated signs throughout the East Ayrshire and South Ayrshire area (managed by the Ayrshire Roads Alliance), including provision of an electronic asset ...

Contract award notice

Results of the procurement procedure

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
United Kingdom
Contact person: Heather Murray
Telephone: +44 1563576125
E-mail:
Fax: +44 1563576067
NUTS code: UKM93

Internet address(es):

Main address: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

I.2)Joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply and Maintenance/Repairs of Electronic Vehicle Activated Signs.

Reference number: PS/17/15
II.1.2)Main CPV code
45316211
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Supply, maintain and repair on an as required basis a variety of electronic and vehicle activated signs throughout the East Ayrshire and South Ayrshire area (managed by the Ayrshire Roads Alliance), including provision of an electronic asset management and monitoring system. Bespoke signage may also be required.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 500 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
34992100
50230000
II.2.3)Place of performance
NUTS code: UKM93
NUTS code: UKM94
Main site or place of performance:

East Ayrshire and South Ayrshire.

II.2.4)Description of the procurement:

The contract is for the supply and installation as required of new electronic and vehicle activated signs and maintain/repair existing signs. The East Ayrshire Council area has approximately 212 solar/electronic signs and the South Ayrshire Council area has approximately 71 signs which will require to be included on a regular maintenance schedule together with re-programming of approximately 170 of these signs, with repairs carried out on an as required basis. A Call-out repairs service will also be required together with an electronic asset management and monitoring system for the collation of various pieces of information such as locations, faults, drawings etc. Purchase of signs will be on an as required basis.

The contract will be for a period of 3 years with 2 1-year extension options.

II.2.5)Award criteria
Quality criterion - Name: Functionality, Quality and Manufacture/IT Interface / Weighting: 20
Quality criterion - Name: Management of the Contract/Programme / Weighting: 10
Quality criterion - Name: Maintenance/Guarantee Proposals/Supply of Spares/Added Value / Weighting: 10
Price - Weighting: 60
II.2.11)Information about options
Options: yes
Description of options:

2 x 1 year.

II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 098-193299
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: PS/17/15
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
08/08/2017
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
TWM Traffic Control Systems Ltd
Unit 4 Oasis Business Park, Road One, Winsford Industrial Estate
Winsford
CW7 3PR
United Kingdom
NUTS code: UKD6
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 500 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

(SC Ref:508633).

VI.4)Procedures for review
VI.4.1)Review body
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
United Kingdom
Telephone: +44 1563576183
Fax: +44 1563576067

Internet address:http://www.east-ayrshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017