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Renfrewshire Council wishes to establish a Framework Contract for Maintenance & Improvements of Carriageways and Footways with a number of suitably qualified and experienced Suppliers. These works include but are not limited to; carriageway ...

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 1416184710
E-mail:
Fax: +44 1416187050
NUTS code: UKM83

Internet address(es):

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework Contract for Maintenance & Improvements of Carriageways and Footways.

Reference number: RC/FA/152/17
II.1.2)Main CPV code
50230000
II.1.3)Type of contract
Works
II.1.4)Short description:

Renfrewshire Council wishes to establish a Framework Contract for Maintenance & Improvements of Carriageways and Footways with a number of suitably qualified and experienced Suppliers. These works include but are not limited to; carriageway resurfacing, footway resurfacing, carriageway defect patching, footway defect patching, pothole repairs, ironwork, minor drainage, kerbing and traffic management.

This Framework Contract shall be open to all departments within the Council as well as Renfrewshire Leisure Limited and Clyde Muirshiel Park Authority.

The Framework Contract will be split into five Lots based on the type Work Packages to be undertaken as detailed below. It is anticipated that the maximum number of Suppliers to be approved for inclusion on each lot is also detailed below.

Lot 1 - Carriageway Resurfacing.

Lot 2 - Footway Resurfacing.

Lot 3 - Environment Network Improvement.

Lot 4 - Carriageway Defect Patching.

Lot 5 - Pothole Maintenance.

II.1.5)Estimated total value
Value excluding VAT: 20 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 5
II.2)Description
II.2.1)Title:

Carriageway Resurfacing

Lot No: 1
II.2.2)Additional CPV code(s)
50230000
45233000
45233100
45233220
45233250
45233300
45233320
II.2.3)Place of performance
NUTS code: UKM83
Main site or place of performance:

Renfrewshire Council area.

II.2.4)Description of the procurement:

Carriageway Resurfacing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 11/12/2017
End: 10/12/2020
This contract is subject to renewal: yes
Description of renewals:

1 year from 10.12.2020.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Footway Resurfacing

Lot No: 2
II.2.2)Additional CPV code(s)
50230000
45233000
45233100
45233220
45233250
45233300
45233320
II.2.3)Place of performance
NUTS code: UKM83
Main site or place of performance:

Renfrewshire council area.

II.2.4)Description of the procurement:

Footway Resurfacing.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 11/12/2017
End: 10/12/2020
This contract is subject to renewal: yes
Description of renewals:

From 11.12.2020 for up to one additional year.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Environment Network Improvement

Lot No: 3
II.2.2)Additional CPV code(s)
50230000
45233000
45233100
45233220
45233250
45233300
45233320
II.2.3)Place of performance
NUTS code: UKM83
Main site or place of performance:

Renfrewshire council area.

II.2.4)Description of the procurement:

Environment Network Improvement.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 11/12/2017
End: 10/12/2020
This contract is subject to renewal: yes
Description of renewals:

From 11.12.2020 for up to one year until 10.12.2021.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Carriageway Defect Patching

Lot No: 4
II.2.2)Additional CPV code(s)
50230000
45233220
45233250
45233000
45233300
45233320
II.2.3)Place of performance
NUTS code: UKM83
Main site or place of performance:

Renfrewshire council area.

II.2.4)Description of the procurement:

Carriageway Defect Patching.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 11/12/2017
End: 10/12/2020
This contract is subject to renewal: yes
Description of renewals:

From 11.12.2020 up until 10.12.2021.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Pothole Maintenance

Lot No: 5
II.2.2)Additional CPV code(s)
45233000
45233100
45233220
45233250
45233300
45233320
50230000
II.2.3)Place of performance
NUTS code: UKM83
Main site or place of performance:

Renfrewshire council area.

II.2.4)Description of the procurement:

Pothole Maintenance.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 11/12/2017
End: 10/12/2020
This contract is subject to renewal: yes
Description of renewals:

From 11.12.2020 up until 10.12.2021.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
List and brief description of selection criteria:

Part 4B 1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of Lot 1:- 1 000 000 GBP

- Lot 2:- 300 000 GBP

- Lot 3:- 300 000 GBP

- Lot 4:- 300 000 GBP

- Lot 5:- 300 000 GBP

and 2 200 000 GBP if tendering for all Lots, for the last 2 years.

Part 4B 5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = Statutory minimum 5 000 000 GBP each and every claim;

Public Liability Insurance = minimum 5 000 000 GBP each and every claim;

Statutory third party motor vehicle cover - a valid MV certificate in the company name, and evidence that cover is unlimited in respect of death/injury and a minimum of 5m GBP for damage to property. http://www.hse.gov.uk/pubns/hse40.pdf

Minimum level(s) of standards possibly required:

Part 4B.6 Tenderers must also evidence a good credit rating. The Council will use Dun & Bradstreet (D&B) Failure Score of 20 or above.

It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this

review, Tenderers consider that the D&B Failure Score does not reflect their current financial status; the Tenderer should give an

explanation within the Tender submission, together with any relevant supporting independent evidence. The Council will review any such

information as part of the evaluation of Tenderer's financial status. Where the Tenderer is under no obligation to publish accounts and

therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their

Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this

size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer

intends to sub-contract more than 25 % of any Contract value of a single sub-contractor, the Tenderer must provide a D&B comprehensive

report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractor last 2 financial years' audited accounts

and details of significant changes since the last financial year end.

Tenderers who fail to achieve a minimum D&B failure score of 20 and above or fail to provide sufficient financial information (as above)

by the tender deadline that enables the Council to undertake a financial assessment of their company will be excluded from this tendering

exercise.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

List and brief description of selection criteria:

4C.1 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the works as described in the relevant section of the Contract Notice

4C.2 Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise;

4C.2.1 In the case of public works contracts, the bidder will be able to call on the following technicians or technical bodies to carry out the work:

4C.3 Bidders will be required to provide details of the technical facilities and measures for ensuring quality and the study and research facilities used.

4C.4 Bidders will be required to provide a statement of the relevant supply chain management and/or tracking systems used.

4C.7 Bidders will be required to provide details of the environmental management measures which the bidder will be able to use when performing the contract

4C.8.1 Bidders will be required to provide details of the average annual manpower for the last 3 years.

4C8.2 Bidders will be required to provide details of the number of managerial staff for the last 3 years.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant equipment to deliver the types of requirements

detailed in the relevant section of the Contract Notice.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract

Minimum Requirements in regards to Part 4D of the ESPD is contained within the ITT document.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:

The Council reserves the right to utilise electronic auctions during the course of this Framework Contract.

IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 26/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 26/09/2017
Local time: 12:00
Place:

Renfrewshire council HQ, Cotton Street, Paisley.

Information about authorised persons and opening procedure:

In accordance with Council Standing Orders.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

August 2019 or August 2020.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Tenderers should note that the maximum number of Tenderers that will be permitted onto each lot under this Framework Contract is 6 per lot.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_8919. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community Benefits will apply as per the Invitation to Tender.

(SC Ref:508457).

VI.4)Procedures for review
VI.4.1)Review body
Please see section VI.4.3
Please see section VI.4.3
United Kingdom

Internet address:http://www.renfrewshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017