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This Tender Documentation is for the provision of a contract for Controlled Door Entry Systems and Associated Works, 2017 - 2019. This procurement exercise is being carried out as 2 separate lots: Lot 1 - installation of ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Contact person: Head od Corporate Property, Procurement and Resource Solutions
Telephone: +44 1698302222
E-mail:
Fax: +44 1698275125
NUTS code: UKM84

Internet address(es):

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://publiccontractsscotland.gov.uk/
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Measured Term Contract for Controlled Door Entry Systems and Associated Works 2017 - 2019.

Reference number: HO DE 16 077
II.1.2)Main CPV code
42961100
II.1.3)Type of contract
Services
II.1.4)Short description:

This Tender Documentation is for the provision of a contract for Controlled Door Entry Systems and Associated Works, 2017 - 2019.

This procurement exercise is being carried out as 2 separate lots:

Lot 1 - installation of security doors, door entry systems and associated works to various low and high rise properties as detailed within the tender drawings and specification.

Lot 2 - periodic servicing, maintenance and repair of Door Entry systems and priority coded ad-hoc response orders for repair works necessitated by vandalism and sundry other repair works which may be instructed by the Contract Administrator. This will include all minor routine repairs and/or renewals of any component whether minor or major (i.e. including the replacement of doors, entry panels, handsets etc. as necessary), and the provision of a call out repair service to all properties listed.

II.1.5)Estimated total value
Value excluding VAT: 1 800 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Installation

Lot No: 1
II.2.2)Additional CPV code(s)
42961100
II.2.3)Place of performance
NUTS code: UKM84
II.2.4)Description of the procurement:

Lot 1 - installation of security doors, door entry systems and associated works to various low and high rise properties as detailed within the tender drawings and specification.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: End User Satisfaction / Weighting: 25 %
Quality criterion - Name: Programme Adherence / Weighting: 25 %
Quality criterion - Name: Health & Safety and Environmental / Weighting: 20 %
Quality criterion - Name: Fair Work Practices / Weighting: 10 %
Quality criterion - Name: Community Benefits / Weighting: 20 %
Price - Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Possible 1 year extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Servicing/Maintenance/Repair

Lot No: 2
II.2.2)Additional CPV code(s)
42961100
II.2.3)Place of performance
NUTS code: UKM84
II.2.4)Description of the procurement:

Lot 2 - periodic servicing, maintenance and repair of Door Entry systems and priority coded ad-hoc response orders for repair works necessitated by vandalism and sundry other repair works which may be instructed by the Contract Administrator. This will include all minor routine repairs and/or renewals of any component whether minor or major (i.e. including the replacement of doors, entry panels, handsets etc. as necessary), and the provision of a call out repair service to all properties listed.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: End User Satisfaction / Weighting: 25 %
Quality criterion - Name: Programme Adherence / Weighting: 25 %
Quality criterion - Name: Health & Safety and Environmental / Weighting: 20 %
Quality criterion - Name: Fair Work Practices / Weighting: 10 %
Quality criterion - Name: Community Benefits / Weighting: 20 %
Price - Weighting: 60 %
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Possible 1 year extension.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

If required by the member state, Bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing
List and brief description of selection criteria:

Determination of the Bidders financial status requires that in addition to the turnover limits stated below, all Bidders evidence the equivalent of Equifax ScoreCheck Grade of D- or above.

Bidders who commenced trading within the last three years and therefore unable to provide information for the timeframe stipulated must detail the date they started trading within their submission. Any Bidder unable to demonstrate the required turnover to the Councils satisfaction will be excluded.

It is recommended the Bidders review their own ScoreCheck Grade in advance of returning their Bidders Submission. If following this review, Bidders consider that the ScoreCheck Grade does not reflect their current financial status; the Bidder should give a detailed explanation at Question 4B.6 of the ESPD within the Bidders Response, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of the Bidder's financial status.

Where the Bidder is under no obligation to publish accounts and therefore does not have a ScoreCheck Grade or equivalent rating, they must provide their audited financial accounts for the previous two years as part of their Bidders Submission in order that the Council may assess these to determine the suitability of the Bidder to undertake a contract or contracts of this size. This assessment will consider whether or not there is any significant financial risk identified.

It is a requirement of this contract that Bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Bidders will also be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

If the Bidder has decided to subcontract a part of the contract and relies on the subcontractor's capacities and capabilities to perform that part then a separate ESPDS for such subcontractors must be completed. This question should not be scored.

Minimum level(s) of standards possibly required:

In order to undertake the above assessment, bidders should provide its average yearly turnover over the last three years and as detailed in the contract notice this figure must be in excess of 1 000 000 GBP for this procurement.

Employers (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

Contractors All Risk Insurance = 10 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the Council showing experience within the last five years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: Carbon Reduction, Waste Reduction, Energy Efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.

Minimum level(s) of standards possibly required:

Bidders will be asked to demonstrate that they have relevant experience to deliver the works in relation to this procurement. Bidders must be able to provide examples, to the satisfaction of the Council showing experience within the last five years. Any Bidder unable to fulfil this requirement will be excluded.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management systems used by them to deliver the requirements detailed in 11.2.4.

Bidders will be required to confirm that they will employ environmental management measures to meet the following requirements: Carbon Reduction, Waste Reduction, Energy Efficiency.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the requirements detailed in 11.2.4.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

TUPE may apply. Refer to information within Contract Documents.

Bidders should note that both Section 9 Quality Questionnaire and Section 10 Selection Stage Document 2 Bidders Response (ESPD) must be fully completed to ensure tender submission is considered complete. Failure to fully complete all questions may result in submission being deemed non-compliant.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=508682

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

North Lanarkshire Council has, as part of its procurement strategy, made a commitment, where appropriate, to use its procurement of works, goods and services responsibly and to help it achieve its stated corporate aims, in particular in furtherance of its ‘wellbeing’ powers under the Local Government in Scotland Act 2003.

The Council has also developed a specific policy on Community Benefits in Procurement under which is will consider whether social considerations/community benefits can be included, where it is making capital investments or services/goods are being purchased. The Council's policy was adopted on 9.9.2010.

The Council's policy, in particular, is to consider measures to encourage:

The targeted recruitment and training of the long-term unemployed and those furthest from the job market.

Awareness of opportunities and scope for involvement of small to medium (SME) sized business and social enterprises.

Measures to provide employment and training opportunities.

Measures to provide educational benefits to communities.

Measures to enhance engagement with/opportunities for community organisations and/or SMEs.

Other measures providing community benefits.

(SC Ref:508682).

VI.4)Procedures for review
VI.4.1)Review body
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
United Kingdom
Telephone: +44 1698302222
Fax: +44 1698275125

Internet address:http://www.northlanarkshire.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/08/2017