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Managed Service for Term Operation Resource Contract is to provide staff into short term and fixed term posts to work in conjunction with Council staff performing Refuse Collection, Street Sweeping, Waste Disposal and Grounds Maintenance activities.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Perth and Kinross Council
2 High Street
Perth
PH1 5PH
United Kingdom
Telephone: +44 1738475000
E-mail:
NUTS code: UKM77

Internet address(es):

Main address: http://www.pkc.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Tender for the Provision of a Managed Service for Term Operational Resource.

Reference number: PKC10321
II.1.2)Main CPV code
79620000
II.1.3)Type of contract
Services
II.1.4)Short description:

Managed Service for Term Operation Resource Contract is to provide staff into short term and fixed term posts to work in conjunction with Council staff performing Refuse Collection, Street Sweeping, Waste Disposal and Grounds Maintenance activities.

II.1.5)Estimated total value
Value excluding VAT: 6 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79620000
II.2.3)Place of performance
NUTS code: UKM77
II.2.4)Description of the procurement:

Managed Service for Term Operational Resource Contract is to provide staff into short term and fixed term posts to work in conjunction with Council staff performing Refuse Collection, Street Sweeping, Waste Disposal and Grounds Maintenance activities.

There may be an additional requirement for the provision ad hoc cover in respect of cleaning staff at Pullar House.

The contract is required to place additional staff within the Operations Division at key times of the year. This demand is created due to peaks in work such as grass cutting, green waste collection and summer holiday cover. The temporary workers are embedded within full time staff squads, receive the same induction and specialist training and access to the same welfare facilities. This service will be provided on the basis of a ‘managed service’ where the contracted provider (the tenderer) will ensure that workers are recruited and managed to achieve the objectives of the contract. The tenderer's manager will be accountable to the Council Operations Manager.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Meeting General Requirements / Weighting: 6 %
Quality criterion - Name: Provision of a Managed Service / Weighting: 12 %
Quality criterion - Name: Job Roles and Specific Requirements / Weighting: 42 %
Price - Weighting: 40
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Council shall have the option of extending the Contract on the same terms and conditions (either singly or in phases) for a further period (or periods) of up to 3 years after the expiry of the term.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

N/A

III.1.2)Economic and financial standing
List and brief description of selection criteria:

4B.4

Bidders will be required to state the values for the following for the last financial year:

Current Ratio (Current Assets divided by Current Liabilities)

Net Assets (Net Worth) (value per the Balance Sheet, no calculations required)

4B.5.1

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Minimum level(s) of standards possibly required:

4B.4

The acceptable range is:

1. Current Ratio it is expected that the ratio is equal to or greater than 1, i.e. Current Assets will equal or exceed Current Liabilities. Reasons for not meeting the required test to be disclosed by tenderers together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract.

2. Net Assets (Net Worth) it is expected that the Net Worth will be positive, i.e. a Net Assets position. Reasons for not meeting the required test to be disclosed together with appropriate supporting evidence to confirm the suitability of the tenderer for the contract.

A Credit Reference will be undertaken prior to appointment; bidders will therefore be expected to have a satisfactory Credit Reference rating.

4B.5.1

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

C: Technical and Professional Ability

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in the Specification of Requirements.

D: Quality Assurance

4D.1 Quality Management Procedures

The bidder must be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons.

4D.2 Environmental Management

The bidder must be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required environmental management systems or standards.

Minimum level(s) of standards possibly required:

4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in the Specification of Requirements.

4D.1 Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)

Or

The bidder must have relevant policies and/or procedures as set out in the Instructions for Tenderers Document, Evaluation.

4D.2 Environmental Management

1 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with

BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,

Or

The bidder must have relevant policies and/or procedures as set out in the Instructions for Tenderers Document, Evaluation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

April 2023.

VI.2)Information about electronic workflows
Electronic payment will be used
VI.3)Additional information:

Tenders will be evaluated using the following scoring mechanism:

Scoring Rationale

0 % of the points allocated to the question

Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

25 % of the points allocated to the question

Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

50 % of the points allocated to the question

Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

75 % of the points allocated to the question

Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

100 % of the points allocated to the question Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_8703. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Perth and Kinross Council does not anticipate the need to Sub-Contact.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community Benefits:

- Supported employment for people with disabilities or other disadvantaged groups;

- Promotion of job opportunities through the Council's Employment Hub;

- Training for existing workforce to ensure staff who have worked under this contract are more employable after their term of employment;

- Sponsorship of local organisations;

- The staff of suppliers undertaking volunteering within communities;

- Outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers to local schools;

- Equal opportunities in terms of the supplier's staffing and access to services.

(SC Ref:508580).

VI.4)Procedures for review
VI.4.1)Review body
Perth and Kinross Council
2 High Street
Perth
PH1 5PH
United Kingdom
Telephone: +44 1738475000

Internet address:http://www.pkc.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/08/2017