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Provision of Bus Services between Alloa and Forth Valley Royal Hospital

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Clackmannanshire Council
Greenfield House, Mar Street
For the attention of: Governance Manager
FK10 2AD Alloa
UNITED KINGDOM
Telephone: +44 1259450000
Fax: +44 1259452230

Internet address(es):

General address of the contracting authority: http://www.clacksweb.org.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00260

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Bus Services between Alloa and Forth Valley Royal Hospital
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Clackmannanshire and Forth Valley Royal Hospital.

NUTS code UKM22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This tender is for bus services operating to and from Forth Valley Royal Hospital. These services provide direct public transport access to the hospital for patients, staff and visitors resident within Clackmannanshire. Please refer to the tender documents for further details.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=252023

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=252023

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)

60112000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Single-bus daytime working on Mondays to Fridays or Mondays to Saturdays or Mondays to Saturdays + Sundays. The estimated value reflects the fact that the contract may be extended by up to 12 months beyond the termination date.
Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Each lot has an option to provide supplementary early morning and/or evening journeys.
The contract may be extended for a period of (a) 6 months or (b) 1 year beyond the termination date by mutual agreement between Purchaser and Supplier.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Starting 5.8.2013. Completion 3.8.2014

Information about lots

Lot No: 3 Lot title: Services H1/H2 Alloa - Forth Valley Royal Hospital (SUN)
1)Short description
Bus service linking Alloa, Clackmannan and Kincardine with Forth Valley Royal Hospital on Sundays.
2)Common procurement vocabulary (CPV)

60112000

3)Quantity or scope
Single-bus daytime working with optional evening journeys.
4)Indication about different date for duration of contract or starting/completion
Starting 11.8.2013. Completion 3.8.2014
5)Additional information about lots
Optional evening journeys.
Lot No: 2 Lot title: Services H1/H2 Alloa - Forth Valley Royal Hospital (M-S)
1)Short description
Bus service linking Alloa, Clackmannan and Kincardine with Forth Valley Royal Hospital on Mondays to Saturdays.
2)Common procurement vocabulary (CPV)

60112000

3)Quantity or scope
Single-bus daytime working with optional early morning and evening journeys.
4)Indication about different date for duration of contract or starting/completion
Starting 5.8.2013. Completion 2.8.2014
5)Additional information about lots
Optional early morning and evening journeys.
Lot No: 1 Lot title: Services H1/H2 Alloa - Forth Valley Royal Hospital (M-F)
1)Short description
Service linking Alloa, Clackmannan and Kincardine with Forth Valley Royal Hospital on Monday to Fridays.
2)Common procurement vocabulary (CPV)

60112000

3)Quantity or scope
Single-bus daytime service with optional early morning and evening journeys.
4)Indication about different date for duration of contract or starting/completion
Starting 5.8.2013. Completion 1.8.2014
5)Additional information about lots
Optional early morning and evening journeys.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment following end of each month or 4-weekly period in which the service was provided.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Supplier must hold a PSV Operator's Licence authorising the Supplier to operate bus services in the UK.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Supplier must hold a PSV Operator's Licence authorising the Supplier to operate bus services in the UK.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(2) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2/6/1189.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.3.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
25.3.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2014.
VI.2)Information about European Union funds
VI.3)Additional information
Organisations wishing to be considered for this contract opportunity must complete all questions on the attached invitation to tender (ITT) and return this in accordance with the requirements set out therein. Failure to complete the ITT in accordance with the requirements may result in rejection of the submission.
Please note that the Supplier must hold a PSV Operator's Licence authorising the Supplier to operate bus services in the UK.
In the event that proceedings are brought against Clackmannanshire Council under regulation 47 of the Public Contracts (Scotland) Regulations 2012 or any other form of proceedings, the Council reserve the right to suspend the contract until such time as the proceedings are finally determined or to terminate the contract on immediate written notice to the successful candidate without any penalty or damages due to or payable by to the Council.
(SC Ref:252023)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
25.1.2013