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The Comhairle's Grounds Maintenance Contract expires on 31.3.2013. The main contract covers most of the Western Isles and a smaller contract was awarded to Third Sector Hebrides for the Point area.In line with the Comhairle's Procurement Strategy and ...

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Contact point(s): CX Dept
For the attention of: The Chief Executive
HS1 2BW Stornoway
Telephone: +44 8456007090
Fax: +44 1851705349

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Grounds Maintenance Contract 2013 - 2014
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Western Isles Area

NUTS code UKM64

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The Comhairle's Grounds Maintenance Contract expires on 31.3.2013. The main contract covers most of the Western Isles and a smaller contract was awarded to Third Sector Hebrides for the Point area.
In line with the Comhairle's Procurement Strategy and in response to requests to consider how increased community benefit might be achieved through the contract for Grounds Maintenance, a project team has been set up. This group currently comprises officers from Technical Services and Procurement. The group will ensure that engagement with current and potential suppliers takes place before any change to geographic lots are proposed for future contracts. The group will also ascertain whether enhanced community benefits could be achieved in ways other than through a geographic lotting strategy, for instance through the inclusion of a community benefit clause in the contract. It is not possible to complete this work within the timescale required for an EU procurement process which would enable a new contract to be in place for 1 April 2013.
The proposal is therefore to advertise a one year contract for the 2013/14 season for the main Grounds Maintenance Contract on the existing terms and conditions (with a revised specification) under the "Open" procedure on the Public Contracts Scotland Advertising Portal and in the OJEU (Official Journal of the European Union) and re-tender the provision in 2014. This 1 year contract also has the option to extend for a further 1 year.
II.1.5)Common procurement vocabulary (CPV)


II.1.6)Information about Government Procurement Agreement (GPA)
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 307 699,00 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 70
2. Quality. Weighting 30
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2012/S 236-388932 of 7.12.2012

Section V: Award of contract

Lot title: Grounds Maintenance Contract 2013 - 2014
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Golder Landscapes Ltd
15 Portland Road
KA1 2BT Kilmarnock
Internet address:

V.4)Information on value of contract
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(SC Ref:258197)
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum of 10 calendar days standstill period at the point where the intention to award the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within three months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: