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Provision of Taxi Services to NHS Western Isles.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Western Isles
37 South Beach Street, Isle of Lewis
Contact point(s): Procurement
For the attention of: Adrian Trevor
HS1 2BB Stornoway
UNITED KINGDOM
Telephone: +44 1851708029
E-mail:
Fax: +44 1851704405

Internet address(es):

General address of the contracting authority: http://www.wihb.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00090

Further information can be obtained from: NHS Western Isles
37 South Beach Street, Isle of Lewis
Contact point(s): Procurement
For the attention of: Adrian Trevor
HS1 2BB Stornoway
UNITED KINGDOM
Telephone: +44 1851708029
E-mail:
Fax: +44 1851704405
Internet address: http://www.wihb.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Western Isles
37 South Beach Street, Isle of Lewis
Contact point(s): Procurement
For the attention of: Adrian Trevor
HS1 2BB Stornoway
UNITED KINGDOM
Telephone: +44 1851708029
E-mail:
Fax: +44 1851704405
Internet address: http://www.wihb.scot.nhs.uk

Tenders or requests to participate must be sent to: NHS Western Isles
37 South Beach Street, Isle of Lewis
Contact point(s): Procurement
For the attention of: Adrian Trevor
HS1 2BB Stornoway
UNITED KINGDOM
Telephone: +44 1851708029
E-mail:
Fax: +44 1851704405
Internet address: http://www.wihb.scot.nhs.uk

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Comhairle nan Eilean Siar

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Taxi Services to NHS Western Isles.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Western Isles of Scotland or Outer Hebrides.

NUTS code UKM64

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 105 000 and 150 000 GBP
Frequency and value of the contracts to be awarded: Every 2 -3 years.
II.1.5)Short description of the contract or purchase(s)
NHS Western Isles are seeking to establish a framework agreement for taxi services covering patient transport, staff transport and transport of urgent documents and materials. The local Council will be a participating authority in terms of its staff transport requirements.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=277033

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=277033

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.
II.1.6)Common procurement vocabulary (CPV)

60120000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Covers all requirements for taxis not already covered by contractual arrangements. The Authorities do not commit to use taxis for all the transport needs described in the ITT but commit to use the winning contractor when a taxi is identified as the required means of transport.
Estimated value excluding VAT:
Range: between 105 000 and 150 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Authorites reserve the option to extend the contract for up to 12 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 16.12.2013. Completion 2.12.2015

Information about lots

Lot No: 1 Lot title: Lewis & Harris
1)Short description
Taxi Sevices on the islands of Lewis & Harris.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope
Geographic area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: North & South Uist
1)Short description
Taxi Services on the islands constituting North & South Uist.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope
Geographic area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Barra
1)Short description
Taxi Services on the island of Barra.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope
Geographic Area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Delivery payment. Payments will be made within 30 days of receipt of a valid invoice. The majority of invoices are paid within 10 days.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids will be accepted from a nominated lead. The consortium is not required to hold legal status outside the framework. The lead contractor is required to accept responsibility for the performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Conditions to participate are described in full in the ITT.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Providers must hold a licence to operate a taxi cab issued by the local authority - Comhairle Nan Eilean Siar.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 29.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
5.11.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 11.11.2013 - 09:00

Place:

Health Board Offices, 37 South Beach Street, Stornoway.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: The contract will be re-advertised after 2 (the fixed term of the contract) or 3 (the maximum term with extensions) years.
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:277033)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.9.2013