Waste Analysis Services.
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
Dumfries and Galloway Council
Carmont House, Crichton Campus, Bankend Road
Contact: Procurement Team
Attn: Charlie Ranstead
DG1 4ZJ Dumfries
UNITED KINGDOM
Tel. +44 1387245125
E-mail:
Internet address(es)
General address of the contracting authority http://www.dumgal.gov.uk
Address of the buyer profile http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
Further information can be obtained at: Dumfries and Galloway Council
Carmont House, Crichton Campus, Bankend Road
Contact: Procurement Team
Attn: Charlie Ranstead
DG1 4ZJ Dumfries
UNITED KINGDOM
Tel. +44 1387245125
E-mail:
Internet: http://www.dumgal.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: Dumfries and Galloway Council
Carmont House, Crichton Campus, Bankend Road
Contact: Procurement Team
Attn: Charlie Ranstead
DG1 4ZJ Dumfries
UNITED KINGDOM
Tel. +44 1387245125
E-mail:
Internet: http://www.dumgal.gov.uk
Tenders or requests to participate must be sent to: Dumfries and Galloway Council
Carmont House, Crichton Campus, Bankend Road
Contact: Procurement Team
Attn: Charlie Ranstead
DG1 4ZJ Dumfries
UNITED KINGDOM
Tel. +44 1387245125
E-mail:
Internet: http://www.dumgal.gov.uk
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
General public services
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Waste Analysis Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 27
Main place of performance Throughout Dumfries & Galloway region.
Service category: No 27
Main place of performance Throughout Dumfries & Galloway region.
NUTS code UKM32
II.1.3)The notice involves
The establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 200 000 GBP
Frequency and value of the contracts to be awarded: 3 year contract may be extended to four years depending on supplier performance
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 200 000 GBP
Frequency and value of the contracts to be awarded: 3 year contract may be extended to four years depending on supplier performance
II.1.5)Short description of the contract or purchase(s)
Dumfries & Galloway Council require the provision of waste analytical services by a suitably accredited laboratory for the determination of the composition dry matter (DM), loss on ignition (LoI), DR4, BMc (formerly the BM100), suitability for landfill (WAC) and assessment against PAS100 criteria or any other analysis required of various materials, provided through a Framework Agreement over a 3 or possibly a 4 year period, dependant on supplier performance and availability of budget. Approximate total value of waste analytical services expected over a three year period is 150 000 GBP however this will depend on the sampling frequency and analysis results and is not guaranteed.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=208395.
II.1.6)Common procurement vocabulary (CPV)
79723000
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8)Division into lots
No
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
While Dumfries & Galloway Council does not bind itself to purchase any of the following it is expected that DGC will require the provision of waste analytical services by a suitably accredited and experienced laboratory under this contract commencing 1.1.2012.
Excluding VAT 150 000 GBP
Excluding VAT 150 000 GBP
II.2.2)Options
Yes
description of these options: Option to extend initial contract from three to four years providing supplier performance is satisfactory and budget is available.
provisional timetable for recourse to these options: in months: 36 (from the award of the contract)
Number of possible renewals 1
in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 44 (from the award of the contract)
description of these options: Option to extend initial contract from three to four years providing supplier performance is satisfactory and budget is available.
provisional timetable for recourse to these options: in months: 36 (from the award of the contract)
Number of possible renewals 1
in the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts: in months: 44 (from the award of the contract)
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 3.1.2012. Completion 31.12.2014
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
Delivery Payment, invoiced monthly.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Joint and Several Liability.
III.1.4)Other particular conditions to which the performance of the contract is subject
No
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Before any Invitation to Tender is issued, suppliers must first provide the information requested in this section (Conditions for Participation) on a Pre Qualification Questionnaire (PQQ) form to be supplied by the Council. Based on the response in the PQQ, the Council will decide whether or not to invite a supplier to tender.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Before any Invitation to Tender is issued, suppliers must first provide the information requested in this section (Conditions for Participation) on a Pre Qualification Questionnaire (PQQ) form to be supplied by the Council. Based on the response in the PQQ, the Council will decide whether or not to invite a supplier to tender.
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Before any Invitation to Tender is issued, suppliers must first provide the information requested in this section (Conditions for Participation) on a Pre Qualification Questionnaire (PQQ) form to be supplied by the Council. Based on the response in the PQQ, the Council will decide whether or not to invite a supplier to tender.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Before any Invitation to Tender is issued, suppliers must first provide the information requested in this section (Conditions for Participation) on a Pre Qualification Questionnaire (PQQ) form to be supplied by the Council. Based on the response in the PQQ, the Council will decide whether or not to invite a supplier to tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(4) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Before any Invitation to Tender is issued, suppliers must first provide the information requested in this section (Conditions for Participation) on a Pre Qualification Questionnaire (PQQ) form to be supplied by the Council. Based on the response in the PQQ, the Council will decide whether or not to invite a supplier to tender.
Minimum level(s) of standards possibly required
Suppliers must have ISO 9001 or equivalent.
(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(4) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities.
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Before any Invitation to Tender is issued, suppliers must first provide the information requested in this section (Conditions for Participation) on a Pre Qualification Questionnaire (PQQ) form to be supplied by the Council. Based on the response in the PQQ, the Council will decide whether or not to invite a supplier to tender.
Minimum level(s) of standards possibly required
Suppliers must have ISO 9001 or equivalent.
III.2.4)Reserved contracts
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
Yes
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5 maximum number 6
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire must be completed and returned in order to be considered.
In the event of a number of suitably qualified and experienced applicants completing a Pre Qualification Questionnaire a shorlist of 6 will be drawn up. Inclusion in the shortlist will be on the basis of previous experience, financial standing, capability and capacity as demonstrated in PQQ.
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire must be completed and returned in order to be considered.
In the event of a number of suitably qualified and experienced applicants completing a Pre Qualification Questionnaire a shorlist of 6 will be drawn up. Inclusion in the shortlist will be on the basis of previous experience, financial standing, capability and capacity as demonstrated in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
DG/CSR/192/11
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 19.9.2011
IV.3.4)Time-limit for receipt of tenders or requests to participate
19.9.2011 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
4.10.2011
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: Either three or four years from the date of this notice.
estimated timing for further notices to be published: Either three or four years from the date of this notice.
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
VI.3)ADDITIONAL INFORMATION
(SC Ref:208395).
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: As specified in Public Contract (Regulations) Scotland 2006 PART 9.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
11.8.2011