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Supply and delivery of heavy plant.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
Renfrewshire House, Cotton Street
Contact point(s): Fleet
PA1 1AR Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail:
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Tayside Contracts

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and delivery of heavy plant.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations throughout the geographical boundaries of Scottish Local Authorities.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 50 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This framework (09/14) is for the Supply and Delivery of Heavy Plant. It is being arranged by Scotland Excel in collaboration with Member Councils. The purpose of this tender is to invite offers for a range of Heavy Plant equipment that is hereafter referred to as Heavy Plant. The estimated spend across the members participating is circa 12 500 000 GBP per annum.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2968 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
II.1.6)Common procurement vocabulary (CPV)

42420000, 43260000, 43262100, 42415000, 42415110, 42418930, 34142200, 34144710, 43250000, 43252000, 43251000, 43261100, 43312400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This framework is for the Supply and Delivery of Heavy Plant for period from 1.3.2015 to 28.2.2018 with option to extend for up to 12 months.
Estimated value excluding VAT: 50 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Scotland Excel reserves the right to extend this framework for up to 12 month subject to satisfactory performance and customer satisfaction.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 2.3.2015. Completion 28.2.2019

Information about lots

Lot No: 1 Lot title: Excavators
1)Short description
This framework agreement is for the supply and delivery of Heavy Plant.
2)Common procurement vocabulary (CPV)

42420000, 43260000, 43262100

3)Quantity or scope
This framework agreement is for the supply and delivery of Heavy Plant including, but not limited to, Backhoe Loading Shovels, Air Compressor, Wheeled Articulated Loading Shovels, Skidsteer Loader, Multi purpose Tracked Hydraulic Mini- Excavator.
Estimated value excluding VAT: 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.3.2015. Completion 31.3.2019
5)Additional information about lots
Lot No: 2 Lot title: Pedestrian Equipment - Self Propelled
1)Short description
This framework agreement is for the supply and delivery of Heavy Plant.
2)Common procurement vocabulary (CPV)

43312400, 43312000, 34920000

3)Quantity or scope
This framework agreement is for the supply and delivery of Heavy Plant including, but not limited to, pedestrian operated Roller, Plate Compactor, Cold Bitumen Emulsion Sprayer and Vibro Rammer.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Ride on Equipment - Rollers
1)Short description
This framework is for the supply and Delivery of Heavy Plant.
2)Common procurement vocabulary (CPV)

43312400, 43312500

3)Quantity or scope
This framework is for the supply and Delivery of Heavy Plant including, but not limited to, Ride on Vibratory Rollers and Drum Rollers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Towed Equipment
1)Short description
This framework is for the supply and Delivery of Heavy Plant Equipment.
2)Common procurement vocabulary (CPV)

43412000, 42123410

3)Quantity or scope
This framework is for the supply and Delivery of Heavy Plant Equipment including but not limited to, Air Compressors and trailer mounted Asphalt Mixers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Ride on Lifting Equipment
1)Short description
This framework is for the Supply and Delivery of Heavy Plant Equipment.
2)Common procurement vocabulary (CPV)

42415110, 42415210

3)Quantity or scope
This framework is for the Supply and Delivery of Heavy Plant Equipment including, but not limited to, 4x2 & 4x4 forklifts and telehandlers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Trailers
1)Short description
This framework is for the Supply and Delivery of Heavy Plant Equipment.
2)Common procurement vocabulary (CPV)

34223000, 34223300, 34223370

3)Quantity or scope
This framework is for the Supply and Delivery of Heavy Plant Equipment including but not limited to, Agricultural Tipping Trailers, 3 way Tipping tractor trailer, Auto-tilt Platform Trailer, Flat bed Trailer, Beavertail Trailer, and various other trailers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Static Equipment
1)Short description
This framework is for the supply and Delivery of Heavy Plant.
2)Common procurement vocabulary (CPV)

42123400, 42122130, 31100000

3)Quantity or scope
This framework is for the Supply and Delivery of Heavy Plant including, but not limited to Static Equipment, Cement Mixers, Air Compressors, Engine Powered and welding Generators, Transformers and Water Pumps.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Contract Conditions are contained within the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Any grouping of suppliers must have joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract Conditions are contained within the Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(4) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality/technical. Weighting 40

2. Commercial. Weighting 60

IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Although an electronic auction will not be used for evaluation, Scotland Excel/participating Councils reserve the right to use an electronic auction when reopening negotiations.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
09/14
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 63-106785 of 29.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.12.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
19.12.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.12.2014 - 12:00

Place:

Scotland Excel Offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only Scotland Excel Officers will be present at the tender opening.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1 year prior to the expiry of this framework.
VI.2)Information about European Union funds
VI.3)Additional information
A compliant bid is comprised of the Qualification response, Technical response and any or all Lot(s) offered for the Commercial response.

Scotland Excel propose to host 2 Tender System User Guidance Sessions on Thursday 27.11.2014 at 10:30 and 14:00 respectively lasting approximately 1-2 hours. These sessions will be held in Scotland Excel's offices, Renfrewshire House, Cotton Street, Paisley, PA1 1AR. These will be information sessions on how to use the electronic tendering system only. No questions will be taken in relation to the content of the published ITT Documents. All questions regarding the content of the ITT Documents must be submitted through the system messaging facility in accordance with the information and instructions to Tenderers contained within the ITT Documents. Should you wish to attend, please send an email request by Monday 24.11.2014 indicating preferred session and number attending to with your contact name and e-mail address

(SC Ref:315675).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (Scottish SI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.11.2014